Chief of Staff
Would you like to work closely with an experienced entrepreneur, providing administrative and operational support to him? Our company is building the missing Internet tools for children that helps kids connect with their friends and explore their interests. We’re looking for an experienced assistant to work closely with our co-founder, helping with everything that comes up in the day-to-day of running a startup.
It’s important to us that you have previous experience as an assistant to an executive in a company. It’s also important you have had a full-time remote job with a US company because our team is entirely remote.
The focus of this role will be assisting our President, David. We’re currently a small team of six full-time people and dozens of contractors, but soon we will be launching our product, raising a new round of funding, and expanding our team.
There are three key aspects of this role; roughly a third of your time will be spent on each: First, a few hours of each day you’ll be assisting David. Since you’ve been an executive assistant before, this part of the role is likely the part you are most familiar with. In these few hours you’ll help them each to process their inbox, draft replies to emails, help organize the calendar & schedule meetings, and make travel arrangements. Most days you’ll have a one-on-one call with David to help each of them efficiently work through these items.
Personality-wise, David is easygoing, but he's an experienced entrepreneur so his standards are incredibly high. The emails you’ll be drafting are complex so it’s important that your natural personality is very detail-oriented. The stakes are high and an email to an investor in which you get a detail wrong can impact a fundraise. Similarly, calendaring is often complicated, dealing with multiple time zones and different calendars and you’ll be expected to get the details right every time. You need to be the kind of person who never forgets to mention the time zone when proposing a time for a meeting and never forgets the zoom link. In addition, you’ll need to be a strong writer, skilled at crafting tricky communication with a high degree of social finesse. David is looking for an assistant who will hit the ground running, in all of these areas.
The second aspect of this job will be acting as a recruiting coordinator because David currently oversees some of our hiring. You’ll help refine job descriptions, post job openings, draft outreach to candidates, and conduct some first round interviews. It’s okay if you don’t have a lot of experience with recruiting; we will help you learn our approach to recruiting. However, we want to make sure that you’re excited to help with recruiting.
The last third of this job is helping with miscellaneous projects related to the product we’re building. Most weeks, you will coordinate with parents so David and others on the team can meet with parents and kids on Zoom for user interviews. Other projects will vary every week. One week you may double-check the work of a new moderator we hired by reviewing a couple hundred YouTube videos to ensure they’re appropriate for kids. Another week you might help vet contractors we’re considering hiring by evaluating their proposals.
If everything above excites you, we’d love to have you apply. A few things we’re going to look for as we review applications are:
At least 4 years of executive assistant experience, supporting a VP or C-level executive for a U.S. company
Available to work full-time in PST time zone
Available with flexible hours so you can occasionally handle things on evenings and weekends. While the majority of this job will be performed during normal work hours, you’re supporting an executive building a startup so every week things will come up in the evenings and weekends. You’ll be expected to keep an eye on communication outside of work hours, checking it periodically to spot urgent things that you need to handle quickly or you need to escalate David.
Please email David (email@example.com) your answer to these 3 questions
1) What is most intriguing to you about the role?
2) Tell us about your three most recent long term (2+ years) jobs. Share a brief description of (A) your responsibilities, (B) something you were proud of, and (C) why you left or wish to leave.
3) What are your compensation expectations?
4) What questions do you have for me?